Title: Events and Communications Manager
Full-time. Based on 40 hrs per week; schedule will include special evening events and weekends during the open spring/summer/fall seasons, and transitions to M-F schedule during the off season.
Position is: Full-time – Year Round; Salaried with benefits available
Reports to: Executive Director
SUMMARY: Under basic supervision of the Museum’s Executive Director assist in developing, organizing, and managing a wide variety of special mission driven and related events, receptions, and programming to provide cultivation and stewardship of donors, members, visitors/tourists, and volunteers; attract new audiences; and increase revenues.
ESSENTIAL FUNCTIONS: — Essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time based on employer’s needs. Essential duties and responsibilities may include, but are not limited to, the following:
- Coordinate with the Museum Executive Director, Volunteer Coordinator, and fellow Staff Team, lead the Museum’s efforts to provide meaningful experiences to a diverse audience onsite, online through social media, and in the larger community through executing traditional annual events, and developing events that engage and expand the Museum’s audiences creatively and effectively.
- Assist the Museum Executive Director, and Advancement Office in the cultivation of sponsors and donors for specific event initiatives.
- Manage primary aspects of volunteer coordination, including recruitment, supervision, some training and acknowledgement.
- Serve as team leader for special events through planning and logistical support including organizing catering, décor, and entertainment; managing set-ups; and other related duties as needed.
- Manage and coordinate content for advertisements, publications, other print media and press releases in conjunction with fellow Staff Team and possible outside consultants/firms.
- Manage the Museum’s website, Facebook account, Instagram, and other online social media.
- Prep agendas and take minutes at Events and Marketing Committee meetings, serving as the primary staff liaison for the committee.
- Performs other duties as required or assigned.
MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Four year degree AND two years of experience; OR an equivalent combination of education, training, and experience. Knowledge of:
- Non-profit policies and procedures, and structure.
- Event planning and execution; interfacing with media outlets.
- Principles and procedures of, budgeting, recordkeeping, reporting and retention.
- Establishing and maintaining effective working relationships with co-workers and the public.
- Communicating effectively, both verbally and in writing.
- Operating a personal computer utilizing standard software such as Microsoft Office and some specialized software; functioning standard office equipment.
- Successful candidate will demonstrate a deep understanding of how to engage cross-generational and diverse audiences with a welcoming and accessible manner
- Providing quality customer service.
- Multi-tasking and organization. Supports the relationship between the Antique Boat Museum and the general public by demonstrating courteous, cooperative behavior when interacting with visitors, volunteers and Staff Team.
- Maintaining confidentiality of work-related issues;
LICENSE AND CERTIFICATION REQUIREMENTS: Must possess and maintain a valid driver’s license and have a satisfactory driving record.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment, and waterfront campus. Good stamina for busy summer season is a must.
Applications will be accepted through January 26, 2018. Please email resume, cover letter, three references and salary requirements to: DeborahPutnam@abm.org
Title: Facility Rentals Coordinator
Part-time, Year-Round/Based on less than 40 hrs. Per week
Reports to: Controller
Reporting directly to the Controller, this part-time position is responsible for meeting, booking and assisting with the logistics of facility rental events including weddings, rehearsal dinners, corporate, and non-profit events to ensure a quality experience for the rental client and their guests.
-Meet with prospective clients and answer any of their questions regarding facility rentals including contract information and pricing; insurance requirements, and event coordination.
-Responsibility for completing contractual requirements with client.
-Respond to all email and phone calls from clients and vendors.
-Meet with Controller and/or rental client in advance of the event to review final details of the event.
-Coordinate with Maintenance & Operations staff to ensure that rental space is clean and prepared and related equipment is in place.
-Welcome rental vendors to ABM campus, direct to their respective work area, and be a resource as needed during their time at facility.
-Be a resource and liaison between facility, client, and vendors.
-Attend wedding ceremony rehearsal to assist client and answer questions.
-Supervise wedding ceremony to provide best client experience.
-Welcome guests to facility and direct them to event space.
-Prepare and post temporary event signage on campus to assist with guest experience.
-Ensure guests and vendors are adhering to rental policies.
-Communicate, schedule and coordinate with outside security for all facility rentals.
-Coordinate with client post-event to ensure that all items and equipment are removed from facility.
Computer skills including Microsoft office and email.
Reach, lift, carry, push, and pull for placement and setup of event support items.
Ability to lift and carry 20 pounds.
Must be able to work outdoors in all seasonal extremes.
Must be able to stand and walk for long periods of time.
Excellent customer service and positive attitude to provide the best experience for clients on their special day.
Majority of rentals occur on Saturdays but may include other days as well; 2018 rentals schedule is confirmed and can be reviewed to confirm potential employee’s availability.
How to Apply:
E-mail resume, cover letter, and three references: Applications will be accepted through January 12, 2018 to: DeborahPutnam@abm.org
Title: Library & Archival Assistant
Part-time year round 24 hrs/week
Reports to: Curator
The Antique Boat Museum has a rich library and archives that supports Museum programming, exhibitions, and fulfills hundreds of research requests annually. All library work is currently conducted by volunteers. Recognizing this as an area of growth and need, the Museum is creating a more professional position to help address our expanding demand for library and archival work.
This position would be ideal for an individual with a master’s degree in library/information science, or museum studies (or equivalent experience), who has an interest in digitization, cataloging, and registrar work. The candidate should be detail-oriented, work well with others, and be self-motivated and work with limited supervision after appropriate training.
Physical requirements: Must be able to lift 40lbs, use step ladder, and lift above head.
Position responsibilities include but are not limited to:
- Process new materials and donations including books, audiovisual materials, photographs, periodicals using PastPerfect software.
- Sort books, publications, and other items according to established procedure and return them to shelves, files, or other designated storage areas.
- Locate library materials for patrons and staff, and conduct all research requests the Museum receives. This includes scanning, photocopying materials and conducting payments over the phone.
- Assist curatorial staff with exhibition research.
- Track and renew all library magazine subscriptions as needed.
- Track loaned or exhibited archival materials by excellent record keeping.
- Instruct patrons/volunteers on how to use reference sources, card catalogs, and automated information systems.
- Maintain records of items received, stored, issued, and returned, and file catalog cards according to system used.
- Perform clerical activities such as updating finding aides, filing, typing, word processing, photocopying and mailing out materials as needed.
- Continue to maintain, review, and refine collections of books, periodicals, magazines, and audiovisual and other materials.
- Address and continue to organize library and archival spaces and outstanding projects.
- Supervise all seasonal library volunteers and assign appropriate projects.
- Continue efforts with the ABM digitization initiative by scanning photo collection into PastPerfect and/or writing relating metadata.
- Facilitate the acquisition of books, pamphlets, periodicals, and audiovisual materials by checking prices, figuring costs, and preparing appropriate order forms.
- Monitor library and archive climate control HVAC system.
- Keep track of museum library news, policies, and trends.
Please submit a letter of interest and resume via email to: firstname.lastname@example.org
All Applications should be received no later than Monday, February, 26 2018.
The Antique Boat Museum is an Equal Opportunity Employer.